Player transfers between bands

When a player moves from one band to another, the move must be processed as a transfer and requires a completed clearance form.

The player will remain connected to their existing band in TidyHQ until the clearance has been submitted and processed. Their band details and the online player lists will not change immediately.

Before starting the transfer #

A clearance form must be completed and signed by all required parties.

The final signed document is referred to as an executed clearance form. You will need an electronic copy of this document to complete the application in TidyHQ.

Make sure the form is complete and legible before uploading it.

Submitting the clearance in TidyHQ #

1. Log in to the association’s TidyHQ website.
2. Open Memberships.
3. Select the Clearance membership option.
4. Complete all required fields.
5. Upload the executed clearance form when requested.
6. Review the information and submit the application.

The clearance cannot be processed without the completed form.

What the player’s current band needs to do #

The band the player is leaving is referred to as the clearing band.

The clearing band should:

• Complete the relevant section of the clearance form.
• Ensure the form is signed by an authorised representative.
• Return the signed form promptly.
• Check that any required band property or other obligations have been addressed.
• Continue to treat the player as connected to the band until the transfer is approved.

Signing a clearance form does not immediately remove the player from the band’s online player list.

What the receiving band needs to do #

The receiving band is required to take no action to facilitate the clearance.

When will the online player lists change? #

Submitting the clearance application does not update the band lists immediately.

The player will continue to appear under their existing band while the clearance is being reviewed. Once the association has processed and approved the transfer:

• The player will be removed from the clearing band’s online list.
• The player will appear under the receiving band.
• The relevant band secretaries will then be able to see the updated information when logged in.

Please allow time for the application to be reviewed and the online records to update.

Need support? #

Contact us at support@pipebandsaustralia.com.au.